Terms of Service
Applicable between B2MATCH and event participants (“You”)
1. Introduction and scope of service
When you register for an event on the website or our platform you
agree to the terms and conditions set out below. In case there are
additional event organiser related Terms and Conditions you agree to
those as well. If you do not agree to the Terms and Conditions, you may
not register for an event on this website or our platform.
B2MATCH offers online- and app-based services with interactive
features for which you will have to create a profile. The interactive
features allow you to sign-up for event related sessions (e.g.
workshops, bilateral meetings), search for other participant profiles,
request bilateral meetings (if foreseen), view profiles of other
participants and keep you up to date with topic related upcoming events.
If event participation requires payment you will be transferred to a
third-party web site created by an external contractor acting as
processor (see section 7).
During the registration process personal data will be collected and further processed for the purposes detailed hereafter.
1.1 Role of B2MATCH
B2MATCH provides the technical platform infrastructure and the
matchmaking software. B2MATCH may also act on behalf of its clients to
assist with creating event sites.
1.2 Role of the event organizer
B2MATCH events are managed by our clients (event organisations)
indicated on the Contact page. The event organizers determine which
information is collected and online accessible. For any event related
questions contact the event organizer directly.
2. Data protection
Participants data will only be used by B2MATCH as reasonably required
for providing services as contemplated hereunder and in accordance with
B2MATCH Privacy Policy (www.b2match.com/privacy-policy)
and all applicable data privacy laws and regulations laws (including
the EU General Data Protection Regulation (GDPR) as and when it becomes
enforceable on May 25, 2018) (collectively, "Data Privacy Policy and
Rules"). Both B2MATCH and its clients will comply in all material
respects with the Data Privacy Policy and Rules and will provide such
help and cooperation as is reasonably necessary or requested to the
other to comply with the same.
Subject to the terms of this Section, you acknowledge and agree that
B2MATCH may use all data you provided or collected by the services,
including but not limited to data related to service utilization and
your data, on a historical, aggregated and anonymous basis
(collectively, "Aggregate Data") in compliance with applicable laws and
B2MATCH Privacy Policy to provide the services and for any commercial
purposes, including but not limited to the distribution and provision of
the Aggregate Data to other B2MATCH clients and for the preparation and
distribution of benchmarking, research, and/or analytical materials.
B2MATCH shall maintain appropriate security measures for all collected
data in accordance with these Terms.
Unless we have your permission, B2MATCH will not disclose or share
personally identifiable information collected on the Site with any third
party (except as required by law, pursuant to a governmental request,
or for purposes of providing you the services).
B2MATCH shall be permitted to inform participants continuously about
topic-related upcoming matchmaking events. Users have the right to
opt-out from receiving such updates at any time.
Notwithstanding any provision to the contrary, you acknowledge and agree
that use of the B2MATCH services to transmit, process or store
sensitive personal information (as defined below) is unnecessary for use
of the Services and therefore client shall be solely responsible for
any such use of the services by himself or its employees, agents or
subcontractors and B2MATCH shall bear no risk or liability for same.
General remarks on visibility
The event organisers determine if participants profiles and related
data (e.g. contact data, business profiles) are public visible on the
website or platform. Usually contact data and business profile related
data are visible to facilitate the matchmaking process (email and phone
are usually excluded). B2MATCH, the organizers and co-organizers as
specified under “Contact” on the website may use your contact data to
assist you if required.
Private Events
In case the event is operated as a “private” event, your data are
only made accessible to validated participants. This is explicitly
indicated and mentioned on the website. In case of uncertainty please
contact the event organizers for further details.
Other participants
Due to the nature of an online matchmaking platform published
profiles and related data can be viewed by registered participants and
any other website visitors.
Event organizer
Event organizers and co-organizers have access to all data you
provide (password excepted) and can download it for event management
related purposes like attendance lists, printing badges and catalogues
but also to assist you before and during the event if required. The
event organizers may also import your contact data into their CRM
systems for reporting or related purposes.
Event co-organizer
Event organizers can assign access rights to co-organizers where
appropriate (e.g. an Austrian co-organizer may receive access rights for
Austrian participants).
How long do we keep your data?
The availability of a matchmaking website is determined only by the
main event organizer. Usually a B2MATCH matchmaking websites are online
for about 2 years after the event. B2MATCH may store your data for a
longer time, if requested by law or to handle contractual issues
Inserting
During the registration process you are requested to provide data as
indicated in the registration forms. Inserted data must be correct and
must not violate any laws or other person(s) and/or organisation(s)
rights. You can edit and modify your data at any time you like.
Editing by the event organizers
Event organizers and co-organizers shall have the right to modify the submitted data for quality enhancement.
B2MATCH and event organizers need to maintain quality of the Platform
and Services. Therefore, it might be necessary to assess the accuracy
and integrity of your data and to correct, erase or rectify any data
collected from you, also if there is a need for event related
adjustments. By using the Platform, you consent to the aforementioned
data corrections described. If you do not agree, please inform B2MATCH
or the event planner immediately.
Deleting data
Via your user account you have the possibility to delete your account
at any time. Please note that in such case all data you have published
will be deleted. We will keep records regarding the time when you have
deleted your profile account.
Event organizers reserve the right to remove your registration for their
events at any time. This shall not affect your B2MATCH user account.
You can also request the deletion of your profile via the main event
organizer. Usually a request for deletion of your profile is processed
in due course. In case your request is not processed within a reasonable
period of time please contact B2MATCH (privacy@B2MATCH.com).
3. Changing terms of use
B2MATCH may modify these terms from time to time up to its sole
discretion. You will be notified about an upcoming change prior to its
effective date on the B2MATCH website. Therefore it is recommended to
regularly check the terms section on the B2MATCH website for any
updates. Changes to the terms will only apply if you accept them during
the next logging.
4. Website content
Website content
The static pages of the website (Home, Agenda, Contact, etc) are
edited by the event organizers. B2MATCH has no influence on that
content. Information published on B2MATCH event websites must comply
with the laws of the country, where the event takes place. B2MATCH
websites may contain links to third party websites. For these external
websites B2MATCH shall not be liable.
Participant’s profiles
Participant’s profiles are created and edited by the participants.
B2MATCH is neither obliged nor has the capacity to assess, inspect or
examine any of these data.
Should you materially breach any provisions of these Terms or any
statutory laws, B2MATCH shall be entitled to temporarily or permanently
lock your profile and or event websites as well as delete any unlawful
data or information hosted on the platform.
You are obliged to deploy adequate technical and organizational measures
to prevent misuse of B2MATCH services (especially access by
non-authorized persons).
Data and content published on our platform or website shall adhere to
operating, legal or ethical rules, the general code of good conduct,
moral standards and/or public order.
5. Copyright
The website itself, the graphics, images, pdfs and similar content of
B2MATCH might be protected by Copyright Law. It is therefore not
allowed to edit, copy or publish such content without the explicit prior
written consent of B2MATCH or the mentioned sole owner of the
copyright. You will also not undertake any technical action that
violates the copyright of B2MATCH or the mentioned copyright owner.
You agree that B2MATCH and the event organizer can use content
published by you irrevocably for the purposes described in these Terms.
As long as B2MATCH and the event organizer are granted the right
mentioned above, you are liable for the published content and any
damages resulting from any violation or breach of any third parties
rights (especially copyright). You shall hold B2MATCH and the event
organizer harmless in this respect.
6. Technical information
Data security
B2MATCH undertakes various technical measures in accordance with data
protection law to prevent abuse from outside. This includes measures
such as firewalls, anti-hacking programs and other security measures.
The data on the B2MATCH servers are backed-up twice a day. B2MATCH
undertakes all necessary measures to avoid any loss of data. In the very
unlikely case that data are lost B2MATCH does not assume any liability
for any loss data.
Disorders of online access
B2MATCH cannot guarantee constant accessibility or functionality of
the website or a cloud-service. B2MATCH shall not be liable for any
defects that may exist or for any costs, loss of profit, loss of data or
consequential loss arising from the use of our platform or website or
any inability to access the website as well as from any incorrect
information.
7. Fees and Payment of costs incurred
Event organizers may decide to charge fees for the attendance at an
event. In this case you may be asked to make an online payment via an
external service provider like Stripe or Paypal. B2MATCH is no party to
such a payment function and shall not be held liable for the success or
failure of such payments.
In case payments have to be made, B2MATCH also collects payment
related data. Credit Card related data are processed by third-party
providers like Stripe or Paypal only.
8. Your obligations and consent
You hereby agree that you will only use the website in accordance
with these Terms and/or additional Terms and applicable laws and
regulations.
You are responsible for any content provided which is published on this website or platform.
You agree to indemnify and hold harmless B2MATCH and the event
organizer for any loss or damage, including any legal, administrative or
technical charges, that may arise from misuse.
Due to the nature of matchmaking events, organizers initiate several
mailings to inform and alert participant’s about the start of booking
B2B meetings, reminders to book B2B meetings, confirmation of
participation, meeting schedules, feedback, etc.
B2MATCH may inform you regularly about topic-related upcoming
matchmaking events. You have the right to opt-out from receiving these
emails via an unsubscribe link attached to each email at any time.
In case you do not want to receive any further mailings via the
B2MATCH platform for a specific event please contact the main event
organizers. In case your request is not handled promptly feel free to
contact B2MATCH directly (office@B2MATCH.com).
9. Consequences of breaching terms of use
In case of any infringements of these terms B2MATCH reserves the
right to delete your user related data and content published by you.
10. Limitations of liability
B2MATCH neither endorses nor examines any of the material or
documents submitted to us and/or posted on the website. This includes
the accuracy of any text, information, data, representations, statements
or other material of whatsoever kind. B2MATCH is neither liable nor
responsible for the quality of an event.
We shall not be liable, to the fullest extent permitted by applicable
laws, for any direct or indirect damages or losses resulting from gross
negligence in connection with an event and/or the website. This
exclusion shall apply in respect of, without limited to, any
interruption of service, lost profits, loss of contracts or business
opportunity, loss of data, or any other consequential, incidental,
special, or punitive damages, even if we have been advised of the
possibility of such damages, whether arising in contract, tort, under
statute or otherwise.
11. Law applicable and place of jurisdiction
The place of jurisdiction is Vienna. Austrian law is applicable.
